Those serving in the ministry of Conferences and Associations are, increasingly, the denomination's "sandwich generation": they witness to, walk with and work through both the dying and the birthing of ministries. Association and Conference Ministers support leadership formation and authorization, congregational search and call, regional ministry programs, and they shape vision for church vitality.
The Ministerial MESA Ministry Team supports regional and judicatory ministers in the United Church of Christ, especially through the biennial event AM21: Authorizing Ministry in the 21st Century (held most recently in Savannah, Georgia, in December 2014). MESA is pleased to equip Judicatory Ministers and Conference Staff with the following tools for the ongoing work of authorization, oversight, and search-and-call. As these tools are updated for a church that is ever-changing in the 21st century, these files will be revised accordingly. Please check back frequently to use the latest versions of these files; dates are noted within the documents for reference.
Quick links to resources for Association and Conference Ministers:
- Ministerial Code of Ethics (2017)
- Sample Call Agreement
- Outline of a Ministerial File
- Vocabulary for Pastoral Positions
- Guidelines for Ecclesiastical Endorsement
- Procedures for Transfer of Ministerial Standing
- Sample Three-Way and Four-Way Covenants
- Sample Application for Privilege of Call/Dual Standing
- Access to the Ministerial Profiles Portal
- Information Review Form, for annual reporting between authorized ministers and Committees on Ministry
- Fitness Review Reporting Form
- Fitness Review Process Chart – Sample
- Media Guide for Fitness Reviews
- Roles of the Response Team in a Fitness Review
- Appeals and Communications in a Fitness Review
- The Marks of Faithful and Effective Authorized Ministers, including the Marks Rubric (especially for Committees on Ministry) and the Journaling the Journey workbook (especially for Members in Discernment and authorized ministers)
- Manual on Ministry
- Manual on Church
- Discernment Travelogue
- Discernment Travelogue – Spanish
- Discernment Travelogue – Samoan
- Dictionary of Pastoral Positions
- Dictionary of Pastoral Positions – Spanish
- Dictionary of Pastoral Positions – Samoan
- 2005 Proclamation on Ministry Issues
- The Marks of Faithful and Effective Boundary Awareness Trainers
- Search and Call Conversations (a conversation resource from the MESA Ministry Team)
- Conference User Guide to the Ministerial Profiles Portal
- Certificate Order Form
- MESA and seminaries in partnership
- Committee on Ministry Research Report
- For Circulation: Articles about Ministry
- For Authorized Ministers: Departure Ethics and Social Media Boundaries
- Interim Agreement between the United Church of Christ and The United Church of Canada
Located within Associations (and Conferences acting as Associations), Committees on Ministry embody the crux of the United Church of Christ's covenantal relationships. At their best, the committees invite and facilitate critical participation of authorized ministers, calling bodies, Members in Discernment, lay leaders, Associations and Conferences in that covenant in order to foster the relationships needed for healthy and effective ministries. Promoting and clarifying the Committee on Ministry role to local congregations can benefit those covenantal relationships; sample brochures from York Association (Maine Conference) and Western Association (New York Conference) can be adapted by COMs for this purpose.
2019 Online Trainings for Committees on Ministry
DUE TO A TECHNICAL ISSUE BEYOND MESA’S CONTROL, ALL 2019 TRAININGS BETWEEN APRIL AND DECEMBER NEEDED TO BE RE-CREATED. KINDLY RE-REGISTER FOR ANY TRAINING YOU PREVIOUSLY SIGNED UP FOR. WE APOLOGIZE FOR THE INCONVENIENCE.
The following online trainings are available throughout 2019 for members of Committees on Ministry. Each training is hosted by MESA via the Zoom platform, with a maximum of 50 participants per training. In 2019, we do require registration: attendees click on the appropriate Zoom link to register at least an hour in advance (but as soon as the training is posted). Trainings will engage the new Manual on Ministry materials. Questions about a particular training can be directed to the listed MESA Team member.
Marks Assessment with Renee Jackson
December 12, 7:00 – 8:30pm
This webinar is designed to facilitate the understanding and use of the Marks of Faithful and Effective Authorized Ministers, particularly with Members in Discernment but also with authorized ministers.
Pastoral Relations with Stephen Boyd
December 17, 7:00 – 8:30pm ET
This webinar focuses on the purposes and benefits of a Pastoral Relations Committee, addressing concepts like fostering healthy communication, appropriate and inappropriate roles of a Pastoral Relations Committees, and practical aspects such as setting up and maintaining a healthy committee.
For orientation to Committee on Ministry work:
Members of Committees on Ministry can explore their vocation and the basics of their work using the Committee on Ministry Toolkit, a comprehensive and interactive resource designed to aid in the training of Committees on Ministry. The COM Toolkit includes orientation resources for new committee members, case studies, guidelines for ministerial oversight, scholarship and education programs for Members in Discernment, and a breadth of forms needed for Committee on Ministry Work.
The foundational Manual on Ministry is available online, as is a compilation of UCC polity resources. Both the COM Toolkit and the Manual on Ministry are useful webpages for Committee on Ministry members to bookmark.
Also useful to Committees on Ministry is the discernment resource, Marks of Faithful and Effective Authorized Ministers, developed from the 2005 Pronouncement on Ministry Issues. In particular, Committees on Ministry might use the Marks Assessment Rubric and Journaling the Journey for concrete application of the Marks in conversation with Members in Discernment and authorized ministers.
For an overview of the diversity of Committee on Ministry structures and procedures across the United Church of Christ, committees are encouraged to read and reflect upon the Committee on Ministry Research Report (conducted 2014).
For work with those seeking ministerial standing:
Access to the Ministerial Profiles Portal [PDF]
Access to the UCC Ministerial Profiles Portal depends upon a person’s ecclesial status (Member in Discernment, Privilege of Call, Ordained Ministerial Partner), ministerial authorization (Licensed, Commissioned, Ordained), and ministerial standing (e.g. leave of absence, retirement, termination). Please review the PDF to understand how the actions of Committees on Ministry correspond to individuals' access to the Profiles Portal.
Covenant of Discernment and Formation: Preparing for Authorized Ministry in the United Church of Christ [PDF]
This brochure overviews the process of discernment and the roles of each partner covenanting in this stage of preparation for authorized ministry in the UCC.
Regional Theological Education Programs
There are a variety of UCC-sponsored and other regional education programs available locally. Some of their offerings may be appropriate for part of the preparation for authorized ministry; other RTEP offerings may be used for continuing education of authorized persons. Contact your local Association and/or Conference for additional information about RTEP opportunities. Regional offerings of UCC History and Polity Courses are curated online by the UCC History and Polity Teachers Network in conjunction with MESA.
Dual Standing and Privilege of Call [PDF]
This document clarifies the distinction between "dual standing" and "privilege of call" within the United Church of Christ for those ordained in denominations other than the UCC.
Formula of Agreement/Orderly Exchange (FOA) [PDF]
Significant understandings have been developed between the UCC, Presbyterian Church (USA), Evangelical Lutheran Church in America, and Reformed Church in America, whereby we recognize and honor each other's faith, practice and ministries. The Formula of Agreement for the Orderly Exchange of Ordained Ministers allows ministers of one denomination to be invited to consider serving a congregation in one of the other denominations. Such invitations are extended by judicatory staff, thus allowing ministers in one denomination to serve congregations in another denomination. Conference or association staff can assist ministers seeking more information.
Formula of Agreement/Orderly Exchange (FOA) and Ordained Ministerial Partner Standing (OMPS) [PDF]
There are distinct differences between the FOA and OMPS agreements. The former agreement, between UCC, Presbyterian Church USA, Evangelical Lutheran Church in America, and Reformed Church in America, provides the opportunity for the minister of one denomination to be invited to consider serving a church on one of the other denominations. The latter agreement with the Christian Church (Disciples of Christ) provides opportunity for ministers in each denomination to search for a position in the other communion. This document outlines the processes to be followed for the FOA/Orderly Exchange and OMPS. Conference or association staff can assist those seeking more information.
For work with authorized ministers:
Information Review Form for UCC Ministers [PDF]
The regular information review between authorized ministers and Committees on Ministry is a basic tool for attending mutually to the covenantal relationship.
Leave of Absence [PDF]
Leave of Absence is a good and unbiased standing in the UCC for those authorized ministers who are neither active nor retired. This flowchart can help Committees on Ministry discern when to grant Leave of Absence.
Support for a Fitness Review [PDF]
On-site training for COMs, Conference staff, and Conference or Association Response Teams regarding the work of situational and fitness reviews is available from the MESA team. The training offers an introduction to the principles, priorities and processes of a fitness review. To schedule a training, contact MESA team leader Holly MillerShank.
Per Section 3 of the Manual on Ministry, "a four-way covenant is motivated by the Church's conviction that ordained ministers in ministries other than in local churches need to be active and participating members of a local church of the United Church of Christ and that calling bodies have the responsibility to the ecclesiastical system when they employ an ordained minister." Four-way covenants are written uniquely according to the setting of ministry and in conversation between the minister, Association, local church and place of ministry/employment, as a matter of both support and standing. Sample four-way covenants include a covenant for judicatory ministry and a covenant for hospital chaplaincy.
Government and Professional Endorsement
Ecclesiastical endorsement is verification by the denomination, to a government or professional organization, of an authorized minister's good standing, experience and maturity. Not all employers require ecclesiastical endorsement. Sample endorsement letters and application forms are included on the Ecclesiastical Endorsement page.
Boundary Awareness Training
Committees on Ministry and Associations/Conferences often cooperate in planning boundary awareness training for authorized ministers. Please review these Marks of Faithful and Effective Boundary Awareness Trainers when planning such events; these guidelines have been developed by the Ministerial Excellence, Support & Authorization (MESA) Team.
Guidelines for Authorized Ministers
For ethical expectations and accountability guidelines: UCC Ministerial Code of Ethics, Departure Ethics and Social Media Boundaries.
For work with congregations:
Resources for Local Church Leaders
Including committee guidelines, liturgies and study guides, the Leaders Box, and more
Manual on Church: Perspectives and Procedures for Association and Local Church Covenantal Partners [PDF]
This resource explores the covenantal relationships between local congregations and Associations (or Conferences acting as Associations). It is to be used by and with Committees on the Ministry, Association and Conference staff, and local church leaders to foster dialogue and increased understanding of what it means to "walk together in all God's ways" as expressions of the church.
Ministry During the Interim Time [PDF]
A guideline of expectations for interim ministry, including observations on the accountability of interim ministers (especially useful to Committees on Ministry) and the compensation of interim ministers (especially insightful for congregations in transition).
Considering a New Church Covenant in the United Church of Christ [PDF]
This booklet describes a process of mutual exploration which will help a non-affiliated church explore the United Church of Christ along with a UCC Association. The goal of the exploration process is to decide whether to enter into a formal covenanted relationship. See also the page for congregations considering ministry within the United Church of Christ.
Congregations Sharing Ministry
Two primary documents are available for congregations considering sharing programming, staff, space and/or merged ministry. GEMS (God's Ecumenical Ministry Shared) is for churches of different denominations considering shared ministry. Getting Together: Models and Processes for Local Church Cooperation describes five different models to consider (Yoked, Cluster, Federated, Union and Consolidated) and some considerations for collaborating.
When a Church Leaves the Denomination [PDF]
A 2004 address by Barnet M. McKee to the Council of Conference Ministers.
"The gifts Christ gave were that some would be apostles, some prophets, some evangelists, some pastors and teachers, to equip the saints for the work of ministry, for building up the body of Christ." - Ephesians 4:11-12