Submitted by Julia K. Matsui-Estrella, PAAM representative to the Unified Governance Working Group at the December 2009 meeting (first meeting)
December 5, 2009 – Received in Electronic form 2/23/10
Three covenanted Boards, each to consist of:
• Nineteen (19) Conference representatives.
• Five (5) members, one (1) from each of the following groups: 1) Council for
American Indian Ministry, 2) Council for Hispanic Ministries, 3)
Ministers for Racial, Social and Economic Justice, 4) Pacific Islander and Asian American
Ministries, and, 5) United Black Christians
• One (1) at-large youth and/or young adult member (2-year term; eligible for reelection)
• One (1) member from the UCC Disabilities Ministries
• Two (2) members from the Council for Youth and Young Adult Ministries - CYYAM (2-year term; eligible for reelection), of which one (1) is a youth and one (1) is a young adult
• One (1) representative from the UCC Coalition for LGBT Concerns
• One (1) representative from the Council for Racial and Ethnic Ministries
• One (1) representative from the Council for Theological Education
• One (1) representative from the Council for Higher Education
• One (1) representative from the Historical Council
3 Boards @ 33 members, total of 99 on all three, not counting Executive Ministers.
Half the conferences (19 of 38) would be represented on each Board. Half the conferences would have a one representative on one board, half would have one representative on two Boards, randomly selected or balanced for various regional, demographic, and other factors. The meeting agenda would allow for regional and other caucuses across Boards so that conferences could cooperate with others in their region to make sure that their concerns are addressed.
The Nominating Committee could use the 19 "extra" slots to rotate different conferences on and off the different Boards.
COREM and its member groups would collectively have 6 out of 33 members on each individual board, which is about 18%, about slightly less than the racial/ethnic demographics of the US and less than half of the percentage of people of color of the current proposal.
When the three boards meet jointly, COREM and its member groups would collectively have 18 out of 99 members -- again, about 18% of the total, slightly less than the racial/ethnic demographic of the US as a whole.
3 day meetings:
Day 1 Separate Boards meet simultaneously, afternoon make recommendations, evening caucuses
Day 2 Separate Boards decisions, United Church Boards begin
Day 3 United Church Boards continue/conclude meeting
The separate Boards set broad policy for each ministry. The United Boards can encourage and request but not dictate to the separate Boards. It is expected that the separate Boards will normally concur with the United Church Boards or be able to work out a suitable compromise.
The separate Boards each have their own organizational leadership (Chair, Vice-Chair, Secretary, and Treasurer). Together, these officers, along with the three elected Executive Ministers and President, serve as the United Church Boards Coordinating Committee.
Accounting and recording functions may be fulfilled by professional paid staff (bookkeepers, accountants, secretaries, etc.) but the officers are responsible for review of minutes and financial reports and audits.
The President is responsible for convening the Collegium of Officers and facilitating their collaboration to implement the policies of the General Synod and United Church Boards (except in the rare cases when a separate Board explicitly disagrees with the United Church Boards). The Executive Ministers are individually accountable to their Boards and collectively accountable to the United Church Boards Coordinating Committee.
Administrative matters (mailroom, photocopies, IT, property management, accounting) are staffed by something like what is now Common Services. Costs for these services would be shared by each Board and they would be managed by a COO (Deputy Minister) who is primarily responsible to the CEO/President and secondarily responsible to all the Executive Ministers. The staff bookkeeper/accountant/treasurer is responsible for managing and reporting on the shared (Common Services) income and expenses and for making financial reports for the individual Boards, but not for setting the budgets of the individual Ministries.